Purpose of this Privacy Policy
The protection of privacy and the security of personal data are of the utmost importance to Simont Braun. This Privacy Policy (“Policy”) describes how and for which purposes Simont Braun collects and processes personal data in the course of its activities. When used in this Policy, the term “personal data” refers to any information relating to an identified or identifiable natural person (each a “data subject”). The term “data subject” refers to any natural person of whom personal data are processed by Simont Braun, it being understood that you, as a (prospective) client, job applicant, supplier, visitor to www.simontbraun.eu (“Website”) or as any third party, can be a data subject yourself.
When we process personal data, whether received from the data subject directly or collected through other sources, this processing occurs in accordance with this Policy and in compliance with applicable laws and regulations, including the General Data Protection Regulation (“GDPR”).
For the purpose of the relevant data protection laws and regulations, Simont Braun SRL, with registered office in Belgium, 1050 Brussels, Avenue Louise 250/10, and with company number 0466.896.335 (“Simont Braun”, “we”, “us”, “our”), is the data controller. When used in this Policy, the terms “you” or “your” refer to data subjects.
This Policy is not a contract that we conclude with you but a commitment we make regarding the processing of personal data and the exercise of your rights as data subject.
I. Different processing for the data of each category of data subjects
Depending on which category of data subjects you belong to, Simont Braun may collect the following categories of data concerning you:
- identification data: first name, last name, date of birth, company, contact information, address, occupation, copy of the identity card or passport;
- administrative data: invoicing details, VAT number, remuneration, bank details;
- special categories of personal data (“special data”): data relating to political opinions, religious or philosophical beliefs, trade union membership, genetic data, data concerning health, data concerning a natural person’s sex life or sexual orientation, on an exceptional basis and only to the extent necessary for the exercise or defence of legal claims or to provide you with legal advice ;
- criminal convictions and offences data, if necessary for the exercise or defence of legal claims or to provide you with legal advice;
- cookie data: for more information regarding cookies, we refer to our Cookie Policy, to be consulted here;
- application data: national register number, legal status, languages spoken, remuneration, preferred legal subjects, results of tests taken at Simont Braun, former occupations, university or school transcripts, and any other data contained in your curriculum vitae and cover letter ;
- other relevant data: all information relevant to providing our legal services and fulfilling our legal obligations.
In the context of your interactions with Simont Braun, you may fall into one or more of the categories of data subjects described below.
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1. You are a (potential) client of Simont Braun or work for one
If you are a (potential) client we may collect data concerning you, employees or other representatives of your company.
We generally collect and process information that you provide to us before you decide to hire our services or during the course of our relationship with you.
We may also collect and process information about employees or representatives of your company that you may communicate to us. If this is the case, you should first provide the person(s) concerned with a copy of this Policy.
As the case may be we can also collect and process information we find on public sources such as information or news websites or the Belgian Official Journal.
1) Simont Braun mainly collects and processes your personal data for case management purposes:
| Purpose of processing | Category of data | Legal basis |
| Identification data, administrative data and other relevant data | Article 6, (1), b) of the GDPR: the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract | |
| Preparing a fee quote; drafting (legal or contractual) documents; providing you with appropriate legal advices; assisting you in the course of legal or administrative proceedings; and/or any other tasks you may require us to complete | Special data | Article 9, (2), f) of the GDPR: the processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity |
| Criminal convictions and offenses data | Article 10 of the GDPR: the processing is carried out only under the control of official authority or processing is authorised by Union or Member State law providing for appropriate safeguards for the rights and freedoms of data subjects |
For these purposes, the data will be kept for the duration of your relationship with us and up to 5 years after its end in order to comply with our obligations under the Code of Ethics of Lawyers.
The above-mentioned data can, if necessary, be transferred to third parties outside of Simont Braun such as opposing parties, your co-contractors, lawyers, judges, clerks, arbitrators, mediators, experts, translators, bailiffs, notaries and other persons involved in the case, service providers (IT, accounting, payments, secretarial, archiving, insurance, etc.), auditors, public authorities and any other person whom we may contact in the course of the management of your case.
The persons to whom we may transmit your data mostly depends on the kind of file in which you are involved.
If you are involved in legal or regulatory proceedings and/or related negotiations, all or part of your data may be sent to all persons who participate, in any legitimate quality, to the legal and regulatory proceedings and/or negotiations in which you are involved. This includes notably opposing parties and their lawyers, judges, arbitrators, mediators, experts, clerks or bailiffs.
If you requested a legal advice, all or part of your data may be sent to certain persons who can help us in providing you with this legal advice. This includes notably other lawyers, specialists, experts, administrative authorities and regulators.
If you are involved in a financial/corporate operation/transaction such as an M&A, an IPO, the sale/acquisition of a branch or of assets, all or part of your data necessary to this operation/transaction may be sent to all parties involved, or, as the case may be, to the regulators in charge.
Obviously, we may also transfer all or part of your data to any competent authority or court, if requested, in compliance with applicable laws and regulations.
At last, we may also share your personal data with third party services providers such as third party server hosting companies and the IT providers servicing Simont Braun.
Your data is intrinsically linked to our activity and may be transferred to another law firm in case we would sell, assign, transfer or otherwise provide all or part of our business or merge with another company or conduct any other form of reorganization.
Apart from the situations as described in this paragraph, within the context of case management purposes, we do not share any of your data with third parties that may use it for their own purposes.
2) If we have an established business relationship with you or your organization, we may also process your data for commercial purposes:
| Purpose of processing | Category of data | Legal basis |
| Providing you with legal news or information on events in relation with our services and your (potential) scope of interest (by e-mail or by any other means of communication) | Identification data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
This use is based on our interest to ensure the visibility of our firm and expanding our business. We take your interests into account by only sending you content that could be interesting to you (given your business and/or position), by allowing you to unsubscribe/oppose easily and at any time from such communications and by respecting all other laws and regulations applicable to the sending of such communications.
For these purposes, your personal data may be kept and processed for as long as you do not unsubscribe/oppose to the emails or other communications we send you.
Your data will never be transferred to commercial partners for marketing communication purposes or to anyone else.
3) Simont Braun may process your personal data to conduct activities and programs aiming at fulfilling our legal or regulatory obligations and to respond to any request from a competent authority:
| Purpose of processing | Category of data | Legal basis |
| Providing you with legal news or information on events in relation with our services and your (potential) scope of interest (by e-mail or by any other means of communication) | Identification data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
This use is based on our interest to ensure the visibility of our firm and expanding our business. We take your interests into account by only sending you content that could be interesting to you (given your business and/or position), by allowing you to unsubscribe/oppose easily and at any time from such communications and by respecting all other laws and regulations applicable to the sending of such communications.
For these purposes, your personal data may be kept and processed for as long as you do not unsubscribe/oppose to the emails or other communications we send you.
Your data will never be transferred to commercial partners for marketing communication purposes or to anyone else.
Simont Braun may process your personal data to conduct activities and programs aiming at fulfilling our legal or regulatory obligations and to respond to any request from a competent authority:
| Purpose of processing | Category of data | Legal basis |
| Complying with anti-money laundering obligations | Identification data and other relevant data | Article 6, (1), c) of the GDPR: the processing is necessary for compliance with a legal obligation to which Simont Braun is subject |
| Special data | Article 9, (2), g) of the GDPR: the processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject |
For this purpose, the data can be kept for up to 10 years after the end of your contractual relationship with us.
The above-mentioned data can be transferred to Bar authorities and to public authorities.
| Purpose of processing | Category of data | Legal basis |
| Complying with ethical obligations (confidentiality, independence, loyalty, professional secrecy) | Identification data, administrative data and other relevant data | Article 6, (1), c) of the GDPR: the processing is necessary for compliance with a legal obligation to which Simont Braun is subject |
| Special data and criminal convictions and offences data | Article 9, (2), g) of the GDPR: the processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject |
For this purpose, the data can be kept for up to 5 years after the end of your contractual relationship with us.
The above-mentioned data will only be communicated to lawyers within Simont Braun.
| Purpose of processing | Category of data | Legal basis |
| Informing the Bar Association about the amounts appearing at the end of the year on third-party accounts | Other relevant data (that is, the amount appearing on our third-party account) | Article 6, (1), c) of the GDPR: the processing is necessary for compliance with a legal obligation to which Simont Braun is subject |
For this purpose, the data will not be kept any longer than necessary to comply with the obligation.
The above-mentioned data will only be communicated to the Bar Associations in Belgium.
| Purpose of processing | Category of data | Legal basis |
| Complying with accounting obligations | Identification data, administrative data and other relevant data | Article 6, (1), c) of the GDPR: the processing is necessary for compliance with a legal obligation to which Simont Braun is subject Article 6, (1), b) of the GDPR: the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
For this purpose, the data will not be kept any longer than necessary for the proper management of Simont Braun.
The above-mentioned data will only be communicated to company auditors, accountants, subcontractors, and public administrations (such as the Ministry of finance or tax administrations).
4) Simont Braun may process your personal data for its own internal management:
| Purpose of processing | Category of data | Legal basis |
| Knowledge management (opinions, models of acts and contracts, research, etc.) | Identification data, administrative data and other relevant data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child. |
For this purpose, the data will be kept for as long as the document remains legally relevant.
The above-mentioned data will only be communicated to lawyers within Simont Braun.
| Purpose of processing | Category of data | Legal basis |
| Responding to calls for tenders, pitches | Identification data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
For this purpose, the data will be kept for as long as the document remains legally relevant.
The above-mentioned data will only be communicated to procurement authorities and prospectors, whom may be located outside of the EEA if the request comes from outside the EEA.
| Purpose of processing | Category of data | Legal basis |
| Ranking management | Identification data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
For this purpose, the data will be kept for as long as necessary in the context of the ranking obtained.
The above-mentioned data will only be communicated to ranking operators.
| Purpose of processing | Category of data | Legal basis |
| Maintaining a contact list for future individual contact | Identification data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
For this purpose, the data can be conserved and processed for 5 years after the end of our contractual relationship or, as the case may be, as long as the dispute is ongoing.
The above-mentioned data will not be communicated to anyone outside of Simont Braun.[/vc_column_text][vc_column_text el_class=”section-intro”]
2. You applied for a job at Simont Braun
If you are a candidate for a job or for a collaboration at Simont Braun, we will collect and process information relating to recruitment that you provided to us in your resume, cover letter or during your interview. As the case may be we can also collect and process information we find on public sources such as the Internet.
| Purpose of processing | Category of data | Legal basis |
Evaluating your adequacy for a vacancy for which you have applied Storing your data in case you are not selected, if we believe that we could contact you in the future, provided you consent thereto | Identification data and application data | Article 6, (1), b) of the GDPR: the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Article 6, (1), a) of the GDPR: the candidate has given consent to the processing of his or her personal data for one or more specific purposes |
Simont Braun will keep your personal data for 2 years after the last contact we had with you, unless you agree that we keep it longer to contact you in the future (e.g. in case of and with regard to new opportunities). You can withdraw your consent or oppose to the processing of your personal data at any time. In such case, we will not be able to contact you regarding new opportunities within our firm.
Your data will only be communicated within Simont Braun, to lawyers and employees in charge of the recruitment for which you applied.
3. You visit our Website
If you pay a visit to our Website, we may automatically collect certain information about your use of our Website, using certain technologies that are described in our Cookie Policy, available here.
When visiting our Website, you might decide to contact us by e-mail, by fax or by telephone. If you do so, we might collect and process any information that you provide to us.
| Purpose of processing | Category of data | Legal basis |
| Responding to your request | Identification data and other relevant data | Article 6, (1), b) of the GDPR: the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
Simont Braun will keep your personal data for a maximum of 1 year after you contacted us or for a longer period as specified elsewhere in this Policy in case we then enter into a contractual relationship with you.
We will not transmit your data to anyone, except to our IT service providers.
4. You are a (potential) supplier of Simont Braun or work for one
If you are a (potential) supplier of Simont Braun, or if you are working for one of them, we may collect some information about you.
We process information that you provide to us when prospecting or that we find on public sources when looking for new suppliers.
We may also collect and process information about employees or representatives of your company that you may communicate to us. If this is the case, you should first provide the person(s) concerned with a copy of this Policy.
1) Simont Braun may collect and process your personal data for the purpose of managing prospection of potential suppliers:
| Purpose of processing | Category of data | Legal basis |
| Managing the prospection of potential new suppliers | Identification data, administrative data and application data | Article 6, (1), f) GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Simont Braun will keep your data for 5 years after the last contact.
The data will be solely used internally within Simont Braun. We will not transmit your data to anyone, except to our IT service providers or in case of reorganization (merger/split/acquisition) of the law firm.
2) Simont Braun may collect and process your personal data for the purpose of managing its existing suppliers:
| Purpose of processing | Category of data | Legal basis |
| Managing suppliers (IT infrastructure, software, accounting, banks, insurance, auditors, social secretariat, recruitment services, etc.) | Identification data and administrative data | Article 6, (1), b) of the GDPR: the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
Simont Braun will keep your data for 5 years after the end of contractual relationship.
The data will be solely used internally within Simont Braun. We will not transmit your data to anyone, except to our IT service providers or other suppliers if necessary (such as banks, insurances, auditors, accounting) or in case of reorganization (merger/split/acquisition) of the law firm.
3) Simont Braun may use your personal data to fulfil its legal or regulatory obligations and to respond to any request from a competent authority:
| Purpose of processing | Category of data | Legal basis |
| Complying with accounting obligations | Identification data, administrative data and other relevant data | Article 6, (1), c) of the GDPR: the processing is necessary for compliance with a legal obligation to which Simont Braun is subject Article 6, (1), b) of the GDPR: the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
For this purpose, the data will not be kept longer than necessary for the proper management of Simont Braun.
The above-mentioned data will only be communicated to company auditors, accountants, subcontractors, and public administrations (such as the Ministry of finance or tax administrations).
4) Simont Braun may process your personal data for its own internal management:
| Purpose of processing | Category of data | Legal basis |
| Maintaining a contact list for future individual contact | Identification data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
For this purpose, the data will be kept for as long as you do not oppose to it.
The above-mentioned data will not be communicated to anyone outside of Simont Braun.
5. You have provided your personal data to Simont Braun
If you provide your personal data to Simont Braun on a voluntary basis, e.g. by giving your business card or sending e-mails to advertise your services to one of the lawyers or employees working within Simont Braun, or by any other means or for any other reason, Simont Braun may collect the data you provide doing so.
| Purpose of processing | Category of data | Legal basis |
| Keeping a contact list, contacting you, providing you with legal news or information on events in relation with our services and your (potential) scope of interest (by e-mail or by any other means of communication), to promote your business, or for any relevant purpose | Any data provided on a voluntary basis | 6, (1), a) of the GDPR: the data subject has given consent to the processing of his or her personal data for one or more specific purposes Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
For these purposes, your personal data may be kept for a period of 5 years after the last contact.
We will process and use your personal data only for the purposes for which you provided us your data with and communicate these data only and to the extent necessary for these purposes.
Your data may be transferred to clients that are willing to use your services.
6. Simont Braun has received personal data concerning you from a third party
As the case may be, and if necessary for the proper management of a case, Simont Braun may receive from third parties personal data concerning our client’s opponents, our client’s co-contractors, lawyers, patent or trademark attorneys, magistrates, clerks, arbitrators, mediators, experts, translators, bailiffs, notaries and other persons involved in the client’s case.
1) Simont Braun may process your personal data for the purpose of proper management of the case:
| Purpose of processing | Category of data | Legal basis |
| Drafting (legal or contractual) documents; providing clients with appropriate legal advices; assisting clients in the course of legal or administrative proceedings; and any other tasks our clients may require us to complete | Identification data and other relevant data
Special data
Criminal convictions and offenses data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child Article 9, (2), f) of the GDPR: the processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity Article 6, (1), f) et Article 10 of the GDPR: the processing is carried out only under the control of official authority or processing is authorised by Union or Member State law providing for appropriate safeguards for the rights and freedoms of data subjects
|
For these purposes, the data can be kept for the duration of the case and up to 5 years after its end.
The above-mentioned data can, if necessary, be transferred to third parties outside of Simont Braun such as our client’s opponents, our client’s co-contractors, lawyers, judges, clerks, arbitrators, mediators, experts, translators, bailiffs, notaries and other persons involved in the client’s case, service providers (IT, accounting, payments, secretarial, archiving, insurance, etc.), auditors, public authorities and any other person whom we may contact in the course of the management of the client’s case.
2) Simont Braun may process the personal data of its client’s opponents in a case for the purpose of fulfilling its legal or regulatory obligations:
| Purpose of processing | Category of data | Legal basis |
| Informing the Bar Association about the amounts appearing at the end of the year on third-party accounts | Other relevant data (that is, the amount appearing on our third-party account) | Article 6, (1), c) of the GDPR: the processing is necessary for compliance with a legal obligation to which Simont Braun is subject |
For this purpose, the data will not be kept longer than necessary to comply with the obligation concerned.
The above-mentioned data will only be communicated to the Bar Associations in Belgium
3) Simont Braun may process your personal data for its own internal management:
| Purpose of processing | Category of data | Legal basis |
| Knowledge management (opinions, models of acts and contracts, research, etc.) | Identification data, administrative data and other relevant data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child. |
For this purpose, the data will be kept for as long as the document remains legally relevant.
The above-mentioned data will only be communicated to lawyers within Simont Braun.
| Purpose of processing | Category of data | Legal basis |
| Maintaining a contact list for future individual contact | Identification data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
For this purpose, the data will be kept for as long as you do not oppose to it.
The above-mentioned data will not be communicated to anyone outside of Simont Braun.
4) If we have an established business relationship with you or your organization, we may also use your personal data for commercial purposes:
| Purpose of processing | Category of data | Legal basis |
| Providing you with legal news or information on events in relation with our services and your (potential) scope of interest(by e-mail or by any other means of communication) | Identification data | Article 6, (1), f) of the GDPR: the processing is necessary for the purposes of the legitimate interests pursued by Simont Braun or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
This use is based on our interest to ensure the visibility of our firm and expanding our business. We take your interests into account by only sending you content that could be interesting to you (given your business and/or position), by allowing you to unsubscribe/oppose easily and at any time from such communications and by respecting all other laws and regulations applicable to the sending of such communications.
For these purposes, your personal data can be kept and processed for as long as you do not unsubscribe/oppose to the emails or other communications we send you.
Your data will never be transferred to commercial partners for marketing communication purposes or to anyone else.
II. Information about the above-mentioned data
The above-mentioned data can also be used by Simont Braun for the purpose of establishment, exercise or defence of legal claims or for the general management of Simont Braun, in particular on the basis of Article 6, (1), f) of the GDPR (“processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity”) or for the keeping of archives based on Article 6, (1), f) of the GDPR (“processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child”).
When your data are processed based on your explicit consent (Article 6, (1), a) or 9, (2), a) of the GDPR), you can withdraw your consent at any time. Such withdrawal will however not affect the lawfulness of processing based on consent before the withdrawal.
When your data are processed based on our legitimate interest (Article 6, (1), f) of the GDPR), you may oppose to such processing within the limits provided by Article 21 of the GDPR.
III. To whom do we transmit your data?
Within Simont Braun, access to your personal data is restricted to personnel and lawyers, on a need-to-know basis or as required by law.
For the purposes listed above, or as required by law, Simont Braun may transfer your personal data to recipients located inside and/or outside the European Economic Area (e.g., United States, United Kingdom, etc.), such as:
- lawyers/counsels, as the case may be, and if necessary to the good management of your case;
- external service providers (IT infrastructure, software, accountants, banks, insurance companies, company auditors, social secretariat, recruiting services, etc.); and
- public authorities.
Simont Braun will never transfer your personal data to countries outside the European Economic Area unless these third countries have been subject of an Adequacy Decision by the European Commission, as referred to in Article 45 of the GDPR. Where Simont Braun cannot rely on such Adequacy Decision, it will transfer your personal data (i) only if adequate safeguards have been adopted pursuant to Article 46 of the GDPR (e.g., Standard Contractual Clauses adopted by the European Commission); or (ii) where the transfer is necessary for the execution of your contract with us or for the implementation of pre-contractual measures taken at your request.
When the processing of your personal data is delegated to a third party, Simont Braun ensures that the third party concerned takes appropriate technical and organizational measures to ensure the security of your personal data and processes your data in compliance with data protection laws and regulations and only on our instructions.
Simont Braun may also disclose your personal data where necessary to comply with applicable laws and regulations or to protect its legitimate interests.
Your personal data may also be transferred outside of Simont Braun in compliance with the GDPR and confidentiality rules in case of reorganisation (merger/split/acquisition) of the law firm or in the event of a change of lawyer or at your request as a client of Simont Braun.
Apart from these situations, and the situations listed for each type of processing, we do not share personal data with third parties. In particular, we will never transfer personal data to commercial partners for their marketing purposes.
IV. For how long do we process your personal data?
Simont Braun will not keep your personal data for longer than is necessary for the purposes for which they have been collected, as specified above for each type of processing, unless one of the other abovementioned purposes makes a longer processing of some specific data necessary. The different retention periods for each category of personal data are detailed in chapter I above.
V. How do we ensure the security of your personal data?
Simont Braun ensures the security of your personal data by implementing appropriate technical and organizational measures, such as firewalls, anti-virus software, secured internal network and IT infrastructure, restricted internal access to certain files, documents and rooms, by organizing in-house training and by making its best efforts to ensure that any personnel, lawyer or third party having access to your personal data complies with the security measures and principles imposed by Simont Braun or by applicable data protection laws and regulations.
VI. What are your rights as data subject?
Within the limits provided by Articles 15 to 22 of the GDPR and by other applicable laws and regulations, data subjects have the following rights with regard to their personal data that is processed by us:
- the right to access their personal data: data subjects may ask us at any time to access the data we store about them;
- the right to have their personal data rectified: data subjects may ask us to rectify inaccurate data or to complete incomplete data, including by providing an additional declaration;
- the right to have their personal data erased: data subjects may request us the erasure of personal data for which there are no longer grounds for processing;
- the right to have the processing of their personal data restricted: data subjects may ask us to “froze” their personal data to limit their processing in the future;
- the right to object: data subjects may ask us to stop or prevent the processing their personal data on ground relating to their particular situation;
- the right to object automated individual decision making: data subjects have the right not to be subject to a decision solely based on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them;
- the right to data portability: data subjects have the right to transfer the personal data we process in a user-friendly and secure manner from one IT environment to another.
Data subjects can exercise these rights by contacting us by regular mail to or e-mail using the contact details below:
- regular mail: SIMONT BRAUN SRL/BV, Avenue Louise / Louizalaan 250/10, B-1050 Brussels
- email: privacy@simontbraun.eu.
Questions, comments and complaints relating to this Policy can be sent to the same address.
In case you are not satisfied by our handling of your request, you also have the right to file a complaint with the Belgian Data Protection Authority (www.dataprotectionauthority.be):
- via the online form: https://www.dataprotectionauthority.be/citizen/actions/lodge-a-complaint (dataprotectionauthority.be);
- by e-mail: contact@apd-gba.be;
- by post : rue de la Presse 35, 1000 Brussels.
VII. Changes to this Policy
We reserve the right to make changes to this Policy from time to time. These changes will be brought to your attention through the Website and/or any other appropriate means taken into account the nature of the change, and will become effective 10 days after such publication unless otherwise indicated.
The latest version of this Policy will appear on our Website.
